HR & Payroll Administrator

Key Responsibilities:

HRIS (Workday) Administration

• Provides HRIS Administration support to the EMEA HR Team (UK, Germany, Italy, Spain, the Czech Republic, the Netherlands).
• Enters personal data into our internal HR system.
• Runs regular audits and validates data in the HR system.
• Resets passwords.
• Initiates internal HR processes in the system (job changes, promotions, terminations, new positions / job requisitions…).
• Tracks and verifies proper authorizations in the HR system, sends reminders or additional information if required.
• Under the direction of the Workday Administrator, prepares simple user guides for employees, answers employees’ questions, and provides instructions.

International Payroll Administration

• Keeps evidence of vacation plans and other absence, tracks vacation balance.
• Submits international payroll data (salary changes, bonuses, commissions) via external provider’s systems (for selected EU countries).
• Regular communication with external payroll providers and other external service providers (e.g. pension brokers).
• Providing reports as requested.

Czech HR Administration Support

• Helps with standard administration and paperwork processing (e.g. preparation of employment contracts, contract addenda, docs for new starters, obtaining signatures, distributing Flexi Passes).
• Maintains files and records of confidential nature, ensures proper document storage (both electronic and paper version).
• Administers various HR programs, English classes and other trainings.
• Helps to execute regular HR processes correctly and timely (Performance Evaluation Process, Talent Assessment, Merit Increase Process…).
• Possibility to participate in various HR projects (depending on the level and area of interest).

Required Experience, Education, Skills and Competencies:

• Previous experience in (HR) administration.
• Good knowledge of Microsoft Office (Word, Excel).
• Fluent in English language.
• German language is a plus (but not required).
• Strong interest in HR.
• Basic knowledge of Czech Labor Code.
• Experience with HRIS Workday preferred, but not required (full training will be provided).
• Must handle confidential and sensitive information appropriately.
• Able to work on own initiative.
• Organized and detail-oriented person with good problem-solving skills.