Novanta Global
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HR & Payroll Administrator
Key Responsibilities:
HRIS (Workday) Administration
- Provides HRIS Administration support to the EMEA HR Team (UK, Germany, Italy, Spain, the Czech Republic, the Netherlands).
- Enters personal data into our internal HR system.
- Runs regular audits and validates data in the HR system.
- Resets passwords.
- Initiates internal HR processes in the system (job changes, promotions, terminations, new positions / job requisitions…).
- Tracks and verifies proper authorizations in the HR system, sends reminders or additional information if required.
- Under the direction of the Workday Administrator, prepares simple user guides for employees, answers employees’ questions, and provides instructions.
International Payroll Administration
- Keeps evidence of vacation plans and other absence, tracks vacation balance.
- Submits international payroll data (salary changes, bonuses, commissions) via external provider’s systems (for selected EU countries).
- Regular communication with external payroll providers and other external service providers (e.g. pension brokers).
- Providing reports as requested.
Czech HR Administration Support
- Helps with standard administration and paperwork processing (e.g. preparation of employment contracts, contract addenda, docs for new starters, obtaining signatures, distributing Flexi Passes).
- Maintains files and records of confidential nature, ensures proper document storage (both electronic and paper version).
- Administers various HR programs, English classes and other trainings.
- Helps to execute regular HR processes correctly and timely (Performance Evaluation Process, Talent Assessment, Merit Increase Process…).
- Possibility to participate in various HR projects (depending on the level and area of interest).
Required Experience, Education, Skills and Competencies:
- Previous experience in (HR) administration.
- Good knowledge of Microsoft Office (Word, Excel).
- Fluent in English language.
- German language is a plus (but not required).
- Strong interest in HR.
- Basic knowledge of Czech Labor Code.
- Experience with HRIS Workday preferred, but not required (full training will be provided).
- Must handle confidential and sensitive information appropriately.
- Able to work on own initiative.
- Organized and detail-oriented person with good problem-solving skills.
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The controller processes the personal data electronically using the corporate electronic systems. In connection with processing your personal data, you have the respective right:
- to access your personal data,
- to correct or complete inaccurate or false personal data,
- to request deletion of personal data if the data is no longer needed for the purposes for which it has been collected or processed, or if it has been collected or processed illegally,
- to limit the personal data processing in special cases,
- to transfer the personal data,
- to object to your personal data processing which will therefore be terminated, unless there are serious legitimate grounds for further processing overriding your interests, rights, and freedoms,
- to contact The Office for Personal Data Protection.
Novanta Česká republika s.r.o. is a member of the global Novanta group consisting of several affiliated companies in different EU and non-EU countries. Therefore, your data may be provided to authorized employees of any company within the Novanta Group, but only to the extent necessary for the purposes of their processing. The Data can also be transferred to databases and servers outside of the Czech Republic and can therefore be published also in other EU countries and outside of the EU, especially in the US where the Novanta group has its headquarters.
To be able to contact you with the most appropriate job offers and to efficiently fulfill the purpose of processing your personal data, it is very important that you regularly update the personal information we are processing based on your consent. Our recruitment contact person will be happy to assist you in this regard.